2025 Call for Proposals

2025 AIEA Annual Conference

The Association of International Education Administrators (AIEA) invites the submission of proposals for its 2025 Annual Conference at the Marriott Marquis in Houston, TX, USA. Virtual workshops will be held in January. Pre-conference workshops will be held March 2. The conference will begin the morning of March 3rd and end in the afternoon of March 5th.

*Please note that session presenters are required to register for the conference. We recommend taking advantage of early registration for discounted rates.

2025 Conference Proposals submission deadline has passed.

AIEA 2025 CALL FOR PROPOSAL GUIDELINES- download pdf. doc
*It is important to thoroughly review all guidelines and details before submitting a proposal.

Conference Theme and Subthemes

Building Bridges: Leading Internationalization in a Changing World

Details about the Theme and Subthemes are available on the AIEA 2025 Conference webpage.

Submitters may also want to consult the following resources for ideas around session topics:

SESSION FORMATS:

AIEA offers three session formats: Panel Discussion, Facilitated Roundtable, and Seven-Minute Motivators. See guidelines for full descriptions of each session format.

*All sessions are 60 minutes long.

PANEL DISCUSSION

Focus: Interactive dialogue after expert presentations

Minimum discussion time: 25 mins

Maximum slides 8-10 per presenter

Maximum Presenters/facilitators: 3 presenters (1 chair that presents, plus 2 additional presenters; or, 1 chair that does not present, plus 3 presenters)

FACILITATED ROUNDTABLE

Focus: Peer learning through facilitated dialogue

Minimum discussion time: 35 mins

Maximum slides: 0

Maximum Presenters/facilitators: 2 facilitators (1 chair that also facilitates and 1 additional facilitator or 1 chair that does not facilitate and 2 facilitators)

SEVEN-MINUTE MOTIVATORS

Focus: Brief information on innovative practices around a central theme

Minimum discussion time: 20 mins

Maximum slides: 4 per presenter

Maximum Presenters/facilitators: 4-5 presenters(1 chair that facilitates and 4-5 presenters) Each presenter is allowed 7mins to present

Frequently Asked Questions

I am an invited presenter, am I required to register for the conference?
All presenters are required to register for at least one day of the conference (chairs: please make sure your presenters are aware of this policy). We recommend that presenters register early to take advantage of early registration discounts.

When will I hear about whether my proposal is accepted or not?
You will hear by late October, if not sooner, regarding the status of your proposal.

Can I request a specific date or time for my session?
No, due to the complexities in conference scheduling, AIEA is unfortunately unable to accommodate specific requests for session scheduling. Please make sure you and your co-presenters/facilitators are available during this time frame. If selected, session chairs will be notified of the session date and time in December.

Will there be virtual sessions or will sessions be live streamed?
No, there will be no virtual sessions and all session presenters are required to participate in-person.

How are the proposals reviewed?
Members of the conference advisory committee will review proposals. There are at least three reviewers for each proposal.

How many sessions can I serve on as a presenter?
Presenters may be included in a maximum of two separate conference sessions at AIEA 2025 conference, whether as presenter or as chair.

Do presenters receive a discount in conference registration fees?
No, there is no discount in conference registration fees for presenters. We recommend that presenters register early to take advantage of early registration discounts. All presenters are required to register for at least one day of the conference (please make sure your presenters are aware of this policy.) Details are available at www.aieaworld.org.

I’m interested in the Seven-Minute Motivators session, can AIEA help me connect with other possible presenters?
Yes, a google document has been create for presenters who are looking to connect with others who are interested in presenting on similar topics. Please use the link below to go to the google document to review the list and add your contact information and presentation idea. 2025 AIEA Annual Conference: Call for Proposals Coordination

If I am using PowerPoint, am I required to bring my own computer?
Yes, you will need to provide your own laptop, and Mac users should bring appropriate adapter cables (HDMI cables).

If I have handouts, am I required to bring copies to the conference?
AIEA is a signatory of the CANIE Accord, and will engage in environmental-friendly conference practices. Therefore, we hope to limit the amount of paper handouts provided at the conference. We can provide electronic links for participants to access presentations, handouts and other materials via Dropbox. We will also make digital copies of handouts and presentations available on the website and mobile app if submitted to [email protected] at least 3 weeks prior to the start of the conference. We encourage presenters to provide QR codes in sessions for easy access to digital handouts to reduce the number of printed materials.

KEY DATES

August 15, 2024, 11:59 PM EST – Deadline for submitting proposals
December 16, 2024 - Early registration deadline
January 16, 2025 - Regular registration deadline
February 12, 2025 - Last day for online registration

There is a limit of one started/incomplete submission allowed at one time for this submission form. When you complete an incomplete submission, you will be allowed to begin a new submission.

For questions or feedback on session proposals, session chairs can reach out to the AIEA Secretariat ([email protected]).