2024 AIEA Annual Conference ​

February 18-21, 2024
JW Marriott Washington
Washington, DC USA

The Association of International Education Administrators (AIEA) invites the submission of proposals for its 2024 Annual Conference at the Marriott Marquis in Washington, DC, USA. Virtual workshops will be held in January. Pre-conference workshops will be held February 18. The conference will begin the morning of February 19 and end in the afternoon of February 21.
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*Please note that session presenters are required to register for the conference. We recommend taking advantage of early registration for discounted rates.

The "submit a proposal" link below will redirect you to Catalyst website to submit a proposal. 
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*NOTE:
-Catalyst login credentials are separate from AIEA membership login
-If you are a previous submitter or a presenter who created an account in the past: Please use your previous login credentials to submit a proposal
-If you are a a new submitter or a presenter with an invitation to access a submission: Please create a Catalyst account

Deadline: August 15th

​*Please note it is important to thoroughly review all guidelines and details before submitting a proposal.  
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Conference Theme and Subthemes

Leading International Education at a Crossroads
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Details about the Theme and Subthemes are available at the AIEA webpage.

Submitters may also want to consult the following resources for ideas around session topics:

• AIEA Strategic Plan
• Report from the AIEA Strategic Issues committee: Strategic Issues: Summary, Analysis, and Priorities Facing International Education Leaders Today (.pdf).
• Standards of Professional Practice for Senior International Officers and International Education Leaders 
• AIEA Conference Session Materials Archive  ​

SESSION FORMATS:

AIEA offers three session formats: Panel Discussion, Facilitated Roundtable, and Seven-Minute Motivators. See guidelines for full descriptions of each session format.

​*All sessions are 60 minutes long.

pANEL dISCUSSION

Focus: Interactive dialogue after expert presentations

Minimum discussion time:  25 mins
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Maximum slides 8-10 per presenter
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Maximum Presenters/facilitators: 3 presenters (1 chair that presents, plus 2 additional presenters; or, 1 chair that does not present, plus 3 presenters)

fACILITATED ROUNDTABLE

Focus: Peer learning through facilitated dialogue

Minimum discussion time: 35 mins

Maximum slides: 0

Maximum Presenters/facilitators: 2 facilitators (1 chair that also facilitates and 1 additional facilitator or 1 chair that does not facilitate and 2 facilitators)

seven-minute motivators

Focus: Brief information on innovative practices around a central theme

Minimum discussion time: 20 mins

Maximum slides: 4 per presenter

Maximum Presenters/facilitators: 4-5 presenters(1 chair that facilitates and 4-5 presenters) Each presenter is allowed 7mins to present

Frequently Asked Questions

When will I hear about whether my proposal is accepted or not?
You will hear by late October, if not sooner, regarding the status of your proposal.

Can I request a specific date or time for my session?
No, due to the complexities in conference scheduling, AIEA is unfortunately unable to accommodate specific requests for session scheduling. 

What happens if the conference is not able to be held face-to-face? 
AIEA will contact session chairs if circumstances change regarding the conference, which may include the possibility of presenting remotely, possibly at a later date.

Will there be virtual sessions or will sessions be live streamed? 
No, there will be no virtual sessions and all session presenters are required to participate in-person.  

How are the proposals reviewed?
Members of the conference advisory committee will review proposals. There are at least three reviewers for each proposal.

Please make sure you and your co-presenters/facilitators are available during this time frame. If selected, session chairs will be notified of the session date and time in December.

Do presenters receive a discount in conference registration fees?
No, there is no discount in conference registration fees for presenters. We recommend that presenters register early to take advantage of early registration discounts. All presenters are required to register for at least one day of the conference (please make sure your presenters are aware of this policy.) Details are available at www.aieaworld.org.

How many sessions can I serve on as a presenter?
Presenters may be included in a maximum of three separate conference sessions, whether as presenter or as chair.

I’m interested in the Seven-Minute Motivators session, can AIEA help me connect with other possible presenters?
Yes, a google document has been create for presenters who are looking to connect with others who are interested in presenting on similar topics. Please use the link below to go to the google document to review the list and add your contact information and presentation idea. 2024 AIEA Annual Conference: Call for Proposals Coordination

If I am using PowerPoint, am I required to bring my own computer?
Yes, you will need to provide your own laptop, and Mac users should bring appropriate adapter cables (HDMI cables).

If I have handouts, am I required to bring copies to the conference?
AIEA is a signatory of the CANIE Accord, and will engage in environmental-friendly conference practices. Therefore, we hope to limit the amount of paper handouts provided at the conference. We can provide electronic links for participants to access presentations, handouts and other materials via Dropbox. We will also make digital copies of handouts and presentations available on the website and mobile app if submitted to [email protected] at least 3 weeks prior to the start of the conference.

KEY DATES
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August 15, 2023, 11:59 PM EST – Deadline for submitting proposals
December 15, 2023 - Early registration deadline
January 16, 2024 - Regular registration deadline
February 5, 2024 - Last day for online registration

There is a limit of one started/incomplete submission allowed at one time for this submission form. When you complete an incomplete submission, you will be allowed to begin a new submission.
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For questions or feedback on session proposals, session chairs can reach out to the AIEA Secretariat ([email protected]).