This page will be updated periodically for information for conference session presenters and chairs for the 2026 Annual Conference. 

Key Information

• Equipment:
  • All standard/seven-minute motivators rooms will have a projector, screen, and a table at the front of the room for presenters.
  • Roundtable discussion rooms will not have a screen/projector in each room and should not have a PowerPoint presentation.
  • Large rooms may include one microphone to be shared between presenters; smaller breakout rooms will not. 
  • *Please note that you must bring a computer for a slideshow presentation, and if you are using a Mac computer, you must provide your own projector adapter cable (HDMI).
    
    
• Internet: Strong internet will not be available in session breakout rooms - please do not rely on an internet connection in your session. 
• Duration: All sessions/roundtables are 60-minutes long.
• Pre-recordings: AIEA will allow one pre-recording per session (Standard/Seven-Minute Motivator sessions only). Only one presenter is permitted to submit a pre-recorded presentation. Chairs will need to share any pre-recorded videos via their own laptop during the session (and have the technical expertise to do so). 

AIEA advises all presenters to register for the 2026 Conference before the December 15 Early Registration deadline to benefit from discounted pricing. 

​*Important Note: All session presenters must register for the conference by January 20, 2026 to avoid the cancellation of their session.

Key Dates:

December 15, 2025 - Early registration deadline 
January 15, 2026 - Regular registration deadline
February 5, 2026 - Online registration deadline; deadline for submitting presentations and handouts for inclusion in conference mobile app

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PowerPoint Templates:

Standard/Seven-Minute Motivator Sessions
and Pre-Conference Workshops:
Download Here. ​

Roundtable Sessions: 
NOTE: AIEA will not have projectors in all roundtable session rooms, and roundtable facilitators should not have a slideshow presentation.​

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Press Release Template:

AIEA presenters are encouraged to use the template provided to send a press release to your local and/or institutional press outlets (file will open in Google Docs - please download your own copy): Download Template Here.

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Social Media Graphic
​Presenters are invited to add your photo and name of your session and post, using the #AIEA2026 tag or @AIEA.
Access the template here.

Email Signature Graphic
​AIEA presenters are encouraged to include the AIEA Conference Presenter graphic in their email signatures.
Download the graphic here.

Photo frame Template
Customize this template with your photo, and add it as your Linkedin profile pic!
​Access the template here.​

*Please use #AIEA2026 and/or tag @AIEA in your social media posts!

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Conference Presenter FAQ

How do I know when my session is? ​


Session chairs received an email with the time/date of the session. Sessions that have been conditionally accepted may receive this official email after confirming the changes requested by the conference committee. Session room locations will be shared in the Conference Mobile App, which will launch in mid-January. ​

How can I request microphones, projectors, computers, or other A/V materials?

All standard/panel session breakout rooms will have a projector, screen, and a table at the front of the room for presenters. Large rooms will include one microphone to be shared between presenters; smaller breakout rooms will not. Please note that you must bring your own computer, and if you are using a Mac computer, you must provide your own projector adapter cable (HDMI).

​How can I update a presenter's information or biography?

Please send an email to [email protected].  We cannot guarantee changes will be reflected in the conference mobile app after December 20. 

Is there a special conference registration rate for presenters?

There is not a special conference registration rate for presenters, however, we encourage all presenters to register for the conference by the December 15 Early Registration deadline to benefit from discounted pricing. Presenters are required to register for at least one day of the conference. 

​I am the session chair and I am not receiving the emails about my session. How can I fix this?

All automated emails are sent to the chair of each session. Please email [email protected] to confirm your email address is accurate. If you are still not receiving messages, chances are the messages are being blocked by spam filters, firewalls or other security policies. This is most common with military email addresses, although it also happens with some universities, medical centers or legal firms. As these restrictions are often beyond our control, as a quick solution we recommend you following up with your IT support to troubleshooting the issue.