Call for Proposals

Proposal Deadline: August 15

The AIEA Annual Conference is your opportunity to shape the future of international education. Presenting at AIEA positions you as a thought leader and agenda-setter among senior international education professionals. We invite you to submit a proposal to share your insights, innovations, and strategies. Please read all information on this page before submitting your proposal.

Important: AIEA is using a new abstract management system for 2026. All co-presenters must log in and complete their contact information and biography before proposals will be reviewed.

Key Proposal Resources

Conference Theme and Subthemes
Selection Criteria and Rubric
Collaboration Document: find others interested in presenting
Call for Proposals Webinar: date/time coming soon!
Consider looking at the SIO Profile Survey data for ideas

Why Submit a Proposal?

Help shape the international education agenda
Gain visibility as a thought leader in the field
Contribute to professional dialogue with peers and decision-makers
Strengthen your institutional presence and leadership voice

SESSION FORMATS

“Standard” Panel Session

Focus: Interactive dialogue after expert presentations
Minimum discussion time: 25 mins
Maximum slides 8-10 per presenter
Maximum Presenters/facilitators: 3 presenters (1 chair that presents, plus 2 additional presenters; or, 1 chair that does not present, plus 3 presenters)

Facilitated Roundtable

Focus: Peer learning through facilitated dialogue
Minimum discussion time: 35 mins
Maximum slides: 0
Maximum Presenters/facilitators: 2 facilitators (1 chair that also facilitates and 1 additional facilitator or 1 chair that does not facilitate and 2 facilitators)

Seven-Minute Motivators

Focus: Brief information on innovative practices around a central theme
Minimum discussion time: 20 mins
Maximum slides: 4 per presenter
Maximum Presenters/facilitators: 4-5 presenters(1 chair that facilitates and 4-5 presenters) Each presenter is allowed 7 minutes to present

REQUIRED PROPOSAL COMPONENTS

1. Session Information

Title
Abstract (75 words max)
Description (500 words max) – see format-specific instructions below
Takeaways (50 words max)
Conference Subtheme & Relevant Key Area

2. Description Guidelines by Format

Standard Panel: Themes, challenges, methodology, each presenter’s role. Must reserve at least 30 minutes for discussion.
Roundtable: Key questions, facilitation plan, no formal presentations.
Seven-Minute Motivators: Central theme, what each presenter will share (title max 50 characters), and its relevance.

3. Chair Information

Name, Email, Title, Organization, Country
Biography (75 words, 3rd person, no titles like Dr. or Ph.D.) using this format.

4. Co-Presenters

Name, Contact Info, Institution
Each co-presenter must enter their own biography for the session to be reviewed.

KEY POLICIES FOR SESSION PRESENTERS

All presenters must be able to present in person.
All presenters must register for at least one day of the conference.
Presenters must agree to adhere to the session schedule set by the AIEA conference committee.
Session chairs are the point of contact for this session and are responsible for communicating the above information to presenters
A session will not be considered until all presenters have logged in and entered their 75-word biographies.

Audio-Visual Policies

Roundtable Discussions will not take place in rooms with audio/visual equipment, as these sessions are not intended to include presentations
For Standard Sessions and Seven-Minute Motivators:
- Presenters must use their own laptops
- Mac users should bring their own HDMI adapter if needed (also often known as a “dongle.”)
- A single mic may be provided if needed, depending on size of the room
- Internet access not guaranteed – please do not plan for any synchronous videos or Zoom calls

Room Setup

Standard Sessions and Seven-Minute Motivators: theater-style seating
Roundtable Discussions: round tables (no projector or screen)

2026 Call for Proposals