2018 Annual Conference Registration

Online registration for the 2018 AIEA Annual Conference has closed. 
On-site registration is available at the Washington Marriott Wardman Park (with an additional $50 on-site fee). 

Please let AIEA know if you are planning to register on-site.

On-site registration hours: 

Sunday, February 18 -  7:30am – 6:00pm
Monday, February 19 -  7:30am – 6:00pm
Tuesday, February 20 -  7:30am – 6:00pm
Wednesday, February 21 -  7:30am – 12:30pm

Please contact the AIEA Registrar with any registration-related questions. 

Registration Fees

NOTE: All fees are in US Dollars
Early Registration Rates
 (by December 15, 2017)

Regular Registration Rates
(by January 18, 2018) 

Late Registration Rates 
(after January 18, 2018)
AIEA Full Conference Registration 
(AIEA members)
$500 $550 $600
AIEA One-Day Conference Pass
(AIEA members)
$325 $350 $400
Full Conference Registration
(Non-AIEA members)
$750 $800 $850
One-Day Conference Pass
(Non-AIEA members)
$500 $525 $575
AIEA Half-Day Workshops 
(AIEA members)
$150 $200 $250
Half-Day Workshops 
$325 $375 $425
Note: Those paying via wire transfer will incur an additional $35 fee to cover processing fees.

Not an AIEA member? Learn more about becoming a member here.

Full registration includes the following:

  • Conference bag, name tag and program
  • Access to all conference events and exhibit hall
  • At least three meals (a luncheon on Tuesday and Wednesday, and breakfast on Wednesday)
  • At least two receptions (Monday opening reception, Tuesday networking reception)
  • Conference registration does not include pre-conference workshops, which have an additional fee (listed in the above chart).  

One-day registration only includes access to the events for that day.
Please note that AIEA does not provide registration waivers for board members, government employees, students, etc. 

AIEA Participant Lists 

AIEA sends out lists of registered conference participants a week after each registration deadline to all registered attendees. As requested by past participants, these lists do not include contact information. All registrants who opt-in will receive a hard-copy participant directory on-site. It is against AIEA policy for any participant information to be used for mass unsolicited emails. 

AIEA Participant Scam Alert 

It has been brought to our attention that scam artists, fraudulent companies, and vendors not contracted by the conference have been targeting AIEA exhibitors and participants. Be careful of companies calling posing as vendors for the event. Some scams include housing, directory listings, and onsite services. 
If you are contacted by any outside company you find suspicious or are unsure whether they are a legitimate authorized vendor for this event, please contact AIEA at [email protected] immediately, and if possible include any e-mail communication you received from this vendor.

 Eligibility for Member Rates

  • Please note that in order to be eligible for member Conference Registration pricing, your membership application must be both received and processed by the deadline for that price category. 
  • Please allow up to 10 business days for AIEA to process your membership application after your payment has been received.
  • Because of this, AIEA highly recommends paying via credit card during conference season to increase the chances of receiving registration discounts. 
  • Payments via check or wire transfer may delay membership processing considerably, as AIEA can take up to 10 business days from receipt of payment to process memberships.
  • Delegations of five or more participants from outside the U.S. may be eligible to register for the conference at the member rate. For more information: 2018 AIEA Conference Delegation

Refund/Cancellation Policy

Registration fees are refundable, less a $99 processing fee, up until January 13. No refund will be issued for cancellations starting January 14, 2018.

Registrations are transferable (within the same membership category) until January 13 with a $75 administrative transfer fee. Starting January 14, transfers will not be accepted.

All cancellations must be sent in writing via e-mail to the conference registrar.
Please e-mail cancellations, if possible, and expect confirmation within two business days.

AIEA is not responsible for problems beyond our control such as weather conditions, campus conditions, travel difficulties, visa problems, health issues, etc. No refunds will be given in these situations if occurring after January 13.

Check payments must be received at the AIEA Secretariat by February 6, 2018. If payment has not been received by this date, the registration will be cancelled.

Letters of Invitation

AIEA will provide letters of invitation upon request to registrants only in the following circumstances: 
  • Registration is paid in full. Non-member registrants must pay via wire transfer.
  • Registrants must use an email address affiliated with an institute of higher education or a recognized organization related to international higher education. 
  • Registrants that are not Senior International Officers or International Relations Officers, may be asked to provide a brief statement regarding how the strategic issues in international higher education discussed at the AIEA conference is relevant to their work.