2016 AIEA Annual Conference: Call for Proposals 

Building a Better World: The Academy as Leader

February 21-24, 2016
Palais des Congres de Montreal
Montreal, Quebec, Canada

The Call for Proposals closed on 8/15/2015. Thank you for your interest. 
Please do consider submitting a proposal by August 15, 2016 for the 2017 Annual Conference. Information will be posted in May of 2016. 

AIEA invites the submission of proposals for its 2016 conference at the Palais des Congres de Montreal on February 21-24 in Montreal, Canada. Pre-conference workshops will be held February 20-21. The conference will begin in the afternoon of February 21 and end in the afternoon of February 24. Session proposals should describe a 75-minute process that leaves at least 35 minutes for discussion.  AIEA strongly encourages session proposals that include 2-3 presenters (maximum is 3 presenters), at least one whom is an SIO; with the exception of round-tables, which should include only 1-2 facilitators and no formal presentation.  No single-presenter sessions will be considered.

Please note that session presenters are required to register for the conference. We recommend taking advantage of early registration for discounted rates.

This Call for Session Proposals contains the following information:

Building a Better World: The Academy as Leader

The tendency to see the local and the global as separate and distinct phenomena has a long history in the academy. And yet today, local-global connections have become apparent for communities and academic institutions alike. In this century of clear and present globalization, colleges and universities are increasingly recognizing that local and global are part of the same system, that one cannot be understood without reference to the other, and that the local communities in which they are located,—urban, rural, and regional—must now be viewed as globally embedded.

As we gather for 2016 AIEA conference, how might our institutions become more effective regional leaders and stewards for enhancing the quality of life and educational, economic and cultural development for our communities? In answering this question, the imperatives are clear: higher education institutions must consider and communicate the ways in which global forces shaped the communities in which they are located in the past, and are reshaping them in the present. They must understand and connect with the international linkages that increasingly connect these localities with others. And they must prepare all graduates, no matter their discipline or profession, to operate in a globalized world with skill, wisdom, and responsibility.

To address these imperatives, and to address ways to build a better community, nation and world, it is fitting that we do so through conversations with global scholars and practitioners gathering in 2016 in Canada, a country noteworthy for coining the term internationalization two decades ago, that is, Knight’s classic definition (of internationalization) as the process of “integrating an international and intercultural dimension into the teaching, research and service functions” of a college or university (Knight 1994). This broadened view of international education matched an emerging awareness of the globalization that was visibly reshaping lives, communities, and professions everywhere and heralded a shift calling for international efforts to spread across all aspects of an institution and to be integrated with each other.

Progress has been made these past 20 years, but the urgency of our task and the difficulties associated with the university global leadership role have also increased. Higher education is increasingly challenged to demonstrate its relevance in the face of stagnant economic growth, a world that is increasingly interdependent and therefore often increasingly competitive, and revolutionary advances in communication that bring the far away and unfamiliar closer in time but not necessarily in understanding. A repositioning of global learning in the higher education curriculum and a more intentional engagement with the international dimensions of the communities in which all our academic institutions reside can provide some answers to this challenge.

  • There is a need to identify and better understand best practices associated with institution-wide dialogue that engages in collective sense-making and goal-setting for and with the places and regions we reside. Twenty-first century knowledge production is extensively global, local, collaborative, and interdisciplinary; how can we think more collectively (across all our differences and similarities) to solve global grand challenges, especially in preparing graduates who can actually perform as globally empowered local citizens. In order to nurture greater understanding of the world, do we need to rethink, from a pedagogical, disciplinary, and faculty scholarship viewpoints the increasingly ambiguous geographies in which we live, learn, work, and conduct research? Refreshed thinking about the meaning and value of such concepts as ‘glocalization’ is needed: what does it mean to ‘think globally and act locally’; what evidence do we have of such thinking and action, through initiatives ranging from the individual to leadership provided by the public, private, or nonprofit sectors?
  • An increasingly important question facing higher education is that of accountability and agreed upon ways to measure progress toward new campus and community goals for internationalization. The foremost goal of any institutional change initiative, such as internationalization, is improvement, whether the target is student learning, campus climate, or research productivity. How have colleges and universities made good on internationalization by documenting actual student learning that provides evidence that internationalization has made a difference? What are the quantitative and qualitative values associated with improved global understanding and, recognizing that claims for gains as well as comparisons will be made, how can benchmarks be utilized to measure progress or make comparisons? Benchmarks, in turn, call for evidence regarding how much change has occurred; what is different on campus; what strategies have produced change; what has been the impact, intended or unintended, of the changes? Are there standards for assessing attainment that are universal or applicable to all communities around the world? And how are our institutions and communities being transformed by internationalization efforts?
  • Accountability connotes responsibility and leadership; bringing the local and the global together is essential not merely in terms of cross-cultural understanding and international competitiveness, but a whole host of urgent problems, including climate change, war, terrorism, human trafficking, public health, exploitation of labor, etc. Contemporary examples of the clash of ideological and religious values, fueled by social media, and inimical to notions of free speech on and off our campuses threaten our capacity to contribute to building a more peaceful and just world. Universities are one of the main places where thoughtful, evidence-based analysis can take place to address the most vexing problems facing humanity. What is the role of universities in fostering civil dialogue about contentious issues, dialogue that includes the local, regional and global community? What voice do universities truly have—and who speaks for universities?

The following subthemes are strongly encouraged:

  • The Role and Effectiveness of the Academy in Addressing Global Grand Challenges: climate change, religious intolerance, war, terrorism, status of women, human trafficking, public health, exploitation of labor, food security, universal education.
  • Higher Education Institutions as Stewards of Place: community and economic development, non-profit collaborations
  • The Role of the Academy and Community Engagement: reports on models found in select world regions
  • Global Citizenship: curricula, pedagogies, assessment, innovative models
  • Glocalization: meaning, best practices that preserve local distinctiveness while interacting globally
  • International Service Learning: meaning, best practices, assessment, impact
  • Internationalization of the Academy: evidence of progress; persistent barriers, optimal practices and structures, innovation
  • Funding Opportunities and Challenges: governmental support, philanthropy
  • Internationalization and the Liberal Arts: place and purpose amidst increasing emphasis on professional degrees in the Academy
  • University Leadership: what does effective leadership look like?


There are two types of sessions for which proposals may be submitted:

1) Panel Discussions:
Panels are 75 minutes long and may include a maximum of 3 presenters INCLUDING the chairA minimum of 30 minutes of interactive dialogue with session attendees is required. Feedback from previous AIEA conference attendees has shown that the most successful sessions are those that exhibit the spirit of genuine and collegial discussion and exchange of ideas.

2) Facilitated Roundtables:
Roundtables are 75 minutes long, focused on specific topics, and presented/organized by a maximum of 2 facilitators INCLUDING the chair. The idea of the roundtables is to delve into the deeper issues of particular topics and focus on developing solutions, approaches, strategies, or innovative thinking. They demand interaction from all participants. Facilitators briefly introduce the topic and provide background information (note that this should not be a presentation and should not involve a slideshow), then pose questions to facilitate the discussion. The outcome of each roundtable session is a collegial discussion and an exchange of ideas providing a range of perspectives and take-aways for participants. Facilitators are requested to submit the discussion outcomes in writing to AIEA for posting on the conference website within two weeks of the conference.


  • Indicate the type of session format for which you are submitting a proposal: 
    1. a panel discussion or 2. a facilitated roundtable discussion.
  • Panel Session Proposals must demonstrate that at least 30 minutes are incorporated for discussion and interaction. Panels should not be “talking heads” but rather allow sufficient time for adequate discussion and exchange between all in attendance.
  • Panel Sessions should focus on lessons learned, challenges and issues encountered, and how those were addressed. Sessions should not be a “show and tell” of a university or a program. Presenters are requested to keep details or case studies from specific universities or programs to a minimum; these can illustrate points but should NOT be the focus of sessions.
  • Facilitated Roundtable Discussions should pose a series of discussion questions and should NOT include any formal presentations or a slideshow.
  • Target audience is specifically university leaders and sessions should focus at the strategic leadership level.
  • We will give preference to sessions that include multiple institutions and diverse perspectives. Student perspectives are most welcome. Session proposals should include at least one Senior International Officer.
  • Regional diversity, including perspectives from institutions and presenters located outside of the United States, will be favored.
  • The purpose of the conference is to help leaders at higher education institutions (and in the world of international education at large) carry out their responsibilities and develop new ideas for internationalization. Sponsorship opportunities exist for those with services, programs or products available on the market to assist in this effort, but these services and products are not acceptable topics for sessions. We will NOT accept proposals that promote a product, program, university, or service.
  • Sessions that focus on one institution and sessions that are not targeted towards a senior international officer audience will not be accepted


A. Identification and biography

  • Session Title, Abstract and Full Description (see note below) **
  • Name, Contact Details, and Biography of Chairperson
  • Names, Contact Details, and Biographies of all proposed speakers (see note below) **
  • Conference subtheme category
  • Session Learning outcomes and “take-aways”
  • Audio-visual needs
  • URL where handouts will be posted (all chairs are responsible for posting session handouts to their own website; AIEA will publicize the website URL)

B. Full Session Description
(Detailed description of your proposed session – maximum 500 words)

Include a content outline describing the major theme(s), challenges, lessons learned, successes and failures, application possibilities for other institutions, etc. that will be addressed in this session. In addition, please include the goals of the session, take-aways for leaders, and the methodologies to be used in the session. Remember to include a minimum of 30 minutes for discussion in the panel discussion format session. If there is more than one presenter, explain what each presenter will discuss. Please be as complete as possible and remember that the content needs to have wide applicability, comparative perspectives and an analysis of "lessons learned" useful to higher education leaders.

Facilitated Roundtable sessions must describe the topic in detail, the questions posed to participants, and desired outcomes. It should be clear from the description that there is no formal presentation or slideshow planned. For the Facilitated Roundtable sessions, explain what each presenter will discuss, how the discussion will be moderated, expected outcomes and how outcomes will be collected and distributed. You are also asked to state learning objectives for the session in 50 words or less.

C. Additional Comments
The session chair will serve as the key contact on the session and is responsible for communicating all session information and details with presenters.


  • Please pay very careful attention to the exact format, language and word limitation required: no more than 75 words for the abstract and for the bios.
  • Biographies may include presenters’ positions and major work accomplishments relevant to the presenter’s session topic. They must be formatted based on the sample biographies provided.
  • The biography should be written in the third person, and consist of full sentences. Important: Please observe the sample bio format provided.
  • Proposals must be complete at time of submission – it is not sufficient to note “information to be added later.” Incomplete proposals will not be considered in the review process.
  • Proposals submitted without an abstract, full description, or complete and correctly formatted bio information on all presenters listed will not be considered.
  • Presenters may not present in any more than 3 sessions.
  • The Conference Committee reserves the right to recommend a different session format, combine sessions, and schedule sessions. Scheduled session times may not be changed.
  • Proposals must be targeted to university leadership.


Be sure to save a copy of the proposal, as well as your Reference number, before submitting it to AIEA! Once you have successfully completed your submission, you will receive a confirmation email. If you do not receive a confirmation email, please use the Support link located near the upper right of the site—this email system will be the primary mode of contact with session chairs through the conference.

After you finish reading the Form Overview thoroughly, click on the “Create New” button at the bottom of this page to get started submitting your proposal online. Be sure to have all information ready to enter, including an abstract (75 words), a session outline and description (500 words), chair and presenter bios (75 words) and contact information, and other information.

At the bottom of each page, click “Next” to continue to the next section and click “Save” to save any information entered throughout the form. If you click “Save” and there is incomplete information, you will receive an error message at the top of the form indicating which sections are missing or are not meeting the criteria set within that field. The best practice is to click “Save” on every page so you can see the errors on that specific page. If you wait until the end to click “Save,” you will still receive the error message, but you will need to navigate back to the page the error is on.

At the end of the form, you will click “Edit and Review” for one more review of the information you entered. You can either “Edit” your information and return to the form to update, or you can click “Finalize” to officially submit your proposal. You will know your submission was successful when you receive an electronic acknowledgement. If this acknowledgement is not received, please return to www.aiea-cfp.com and review your incomplete submission(s) within your profile.

If you are entering more than one proposal, you will need to return to www.aiea-cfp.com to submit another proposal.

If you encounter technical difficulties, please use the Support link at the upper right of the site.


Proposals will be reviewed by the Conference Advisory Committee and evaluated with the following criteria foremost:

  • Connection/Applicability to the Conference themes
  • Originality and quality of the proposed session
  • Relevance to both U.S. and international audiences
  • Presence of Multiple Perspectives
  • Diversity of Presenters (i.e., regional, institutional)
  • Realistic allocation of time, including for discussion
  • Relevance to senior leaders in international higher education
  • Substantive issues discussed during the session with time set aside for discussion
  • Background and Experience of Presenters

Note again that sessions should not promote marketed products, programs, universities or services in any way.

Session proposals should NOT be a “show and tell” but rather a focus on challenges, trends, and lessons learned, with ample time for discussion.

We will NOT accept proposals that promote a product, program, university, or service. Sponsorship opportunities exist for those with services, programs or products available on the market to assist in this effort, but these services, programs, and products are not acceptable topics for sessions.

The Conference Planning Committee will have to choose among many proposals, some of which may be similar, and will seek balance among topics and areas of importance to the membership. Proposals of equal merit cannot in all instances be selected when the result would be an imbalance in the conference’s overall coverage of topics, audiences, and regions.

Please also note that proposers may be asked to collaborate with others who have proposed a similar session on a combined session.


When will I hear about whether my proposal is accepted or not?
You will hear by early November, if not sooner, regarding the status of your proposal.

How are the proposals reviewed?
Members of the conference advisory committee will review proposals. There are at least 3 readers on each proposal.

Can I request a specific date or time for my session?
No, due to the complexities in conference scheduling, AIEA is unfortunately unable to accommodate specific requests for session scheduling. Sessions will be scheduled between noon on Monday, February 21 and noon on Wednesday, February 24. Please make sure you and your presenters are available during this time frame. If selected, session chairs will be notified of the session date and time in December.

Do presenters receive a discount in conference registration fees?
No, there is no discount in conference registration fees for presenters. We recommend that presenters register early to take advantage of early-bird discounts. Details are available at www.aieaworld.org.

If I am using PowerPoint, am I required to bring my own computer?
Yes, you will need to provide your own laptop, and Mac users should bring appropriate adapter cables.

If I have handouts, am I required to bring copies to the conference?
Yes, you should bring at least 50 copies of your handouts to the conference. Handouts are strongly recommended. We will also make copies of handouts and presentations available on the AIEA website if submitted to [email protected].

Will there be internet in my session room? 
There will not be internet available in session rooms at the 2016 AIEA Annual Conference. Presenters should have any presentations, slides, or other resources saved on the laptop that they bring to the session to connect to the projector. AIEA is unable to accommodate virtual online presenters for sessions.

Why can't log in to submit a proposal with my AIEA member login? 
The AIEA Call for Proposals system is separate from the AIEA member login. Follow the instructions at http://www.aiea-cfp.com and you should be able to submit a proposal. If you are having technical difficulties with the Call for Proposal site, you can email [email protected] 


For questions regarding:

  • Conference theme and subthemes
  • Session format
  • Guidelines for submitting a proposal
  • Required information on the proposal
  • How to submit an electronic proposal
  • Selection criteria

Please contact: AIEA Secretariat: [email protected] — Telephone: (1) 919-668-1928

For Technical Support

Please utilize the Support link at the top right side of the page on the call for proposal site (www.aiea-cfp.com). A tech advisor will contact you within 24 hours, during normal business hours, 8 AM to 5 PM Central Time, Monday through Friday, excluding US holidays. Questions sent after 5 PM Friday will be answered on the following Monday. 

We highly encourage this method of communication as we can tract which site you are submitting on and what environment you are working in (Windows, Apple, etc.) and also what browser you are utilizing (Chrome, Firefox, etc.). This will speed up any technical diagnostics we need to run before solving the issues. You can also email [email protected] 


August 15, 2015 – deadline for submitting proposals
December 10, 2015 – deadline for early conference registration 
January 21, 2016 – deadline for regular conference registration