2015 AIEA Annual Conference: Call for Proposals 

The AIEA 2015 conference committee encourages innovative session proposals that explore new paradigms for leading global learning.  Session proposals should describe a 75-minute process that leaves at least 35 minutes for discussion.  AIEA strongly encourages session proposals that include 2-3 presenters (maximum is 3 presenters), at least one whom is an SIO; with the exception of round-tables, which should include only 1-2 facilitators and no formal presentation.  No single-presenter sessions will be considered.

The deadline for submitting a proposal for the 2015 Conference has passed with a record number of submissions! Thank you for your proposals. 
Session Chairs: Please see the FAQ for information about the process. 

For technical assistance with the submission form, please contact [email protected] 
For general conference proposal questions, please contact [email protected]

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Conference Description 

Education is irrevocably changing in the early twenty-first century.  In today’s world, issues such as environmental sustainability, human population migration, political conflict, and information technologies require thinking beyond national borders to arrive at solutions.  As educators and leaders, we must prepare our students to succeed in the changing world into which they will live and work.  At the same time, we are reconsidering both what we do and how we do it, for what we have understood for years in terms of content and delivery is being called into question.  With challenges come opportunities.  The possibilities of connecting students across the globe to work together on collaborative projects, and connecting educational institutions to deliver collaborative courses, certificates and degrees are vast in the twenty-first century institution.  We can cultivate real-life opportunities that are integrated into courses and programs, that connect with local and global partners, and that embrace technology as a tool to innovative possibilities.

The AIEA 2014 conference emphasized the obligation to prepare students for global realities.  As we gather for the 2015 AIEA conference, we will continue to explore leadership implications for the future, including:  How do we as international education leaders prepare our students to live in today’s diverse, complex world, and to engage successfully in the global marketplace?  How can higher education institutions be accountable to local, state, and national governments and accrediting bodies with regard to global learning efforts?  Who should be our collaborative partners beyond business and government?  What technologies do we anticipate for the future, and how can we as leaders harness emerging technologies for meaningful internationalization?  How can we facilitate students’ deeper engagement with global issues and questions in their daily lives?  Above all, how do we as educators and leaders anticipate and embrace the challenges of the higher education landscape of the early twenty-first century, and prepare our students to navigate this unfamiliar topography?

Subthemes for the 2015 conference include:

  • The Senior International Officer (SIO) and Campus LeadershipHow can the SIO, in collaboration with other senior leadership, anticipate and embrace twenty-first century challenges?  In what ways does or should the SIO inform and support the mission and vision of the institution?  How might the SIO best direct the international office towards effective and supportive collaboration with other offices across campus?
  • Diversity and Global LearningHow can the SIO contribute to diversity efforts?  How might international and diversity offices collaborate towards a shared vision of cultivating intercultural competence?
  • The SIO and AccountabilityWhat is the role of the SIO with regard to institutional accreditation processes?  How can the assessment of global learning efforts support other assessment, accountability, and accreditation efforts on campus?
  • Technologically-Facilitated Global LearningHow might global learning efforts benefit from emerging technologies?  In what new and exciting ways – including collaborative courses and degrees -- can institutions connect with institutions in other countries through technology to achieve goals of comprehensive internationalization?
  • Global ResponsibilitiesHow might the SIO encourage global learning efforts to intersect with other efforts on campus such as sustainability?  What is the potential to collaborate with international partners to explore global issues?

There are two types of sessions for which proposals may be submitted: 

1) Panel Discussions: 
Panels are 75 minutes long and may include a maximum of 3 presenters INCLUDING the chair (for example, up to two presenters and the Chair, or three presenters and the Chair, if the chair does not present). A minimum of 30 minutes of interactive dialogue with session attendees is required. Feedback from previous AIEA conference attendees has shown that the most successful sessions are those that exhibit the spirit of genuine and collegial discussion and exchange of ideas. 

2) Facilitated Roundtables: 
Roundtables are 75 minutes long, focused on specific topics, and presented/organized by a maximum of 2 facilitators INCLUDING the chair (for example, two facilitators if the Chair does not present, or the Chair and one additional facilitator). The idea of the roundtables is to delve into the deeper issues of particular topics and focus on developing solutions, approaches, strategies, or innovative thinking. They demand interaction from all participants. Facilitators briefly introduce the topic and provide background information (note that this should not be a presentation and should not involve a slideshow), then pose questions to facilitate the discussion. The outcome of each roundtable session is a collegial discussion and an exchange of ideas providing a range of perspectives and take-aways for participants. Facilitators are requested to submit the discussion outcomes in writing to AIEA for posting on the conference website within two weeks of the conference. 


• Indicate the type of session format for which you are submitting a proposal: 
1. a panel discussion or 2. a facilitated roundtable discussion. 

• Panel Session Proposals must demonstrate that at least 30 minutes are incorporated for discussion and interaction. Panels should not be “talking heads” but rather allow sufficient time for adequate discussion and exchange between all in attendance. 

 • Panel Sessions should focus on lessons learned, challenges and issues encountered and how those were addressed. Sessions should not be a “show and tell” of a university or a program. Presenters are requested to keep details of a specific university to a minimum. 
• Facilitated Roundtable Discussions should pose a series of discussion questions and should NOT include any formal presentations.

• Target audience is specifically university leaders and sessions should focus at the strategic leadership level. 

• We will give preference to sessions that include multiple institutions and diverse perspectives. Student perspectives are most welcome. Session proposals should include at least one Senior International Officer

• Regional diversity, including perspectives from institutions and presenters located outside of the United States, will be favored. 

• The purpose of the conference is to help leaders at higher education institutions (and in the world of international education at large) carry out their responsibilities and develop new ideas for internationalization. Sponsorship opportunities exist for those with services, programs or products available on the market to assist in this effort, but these services and products are not acceptable topics for sessions. We will NOT accept proposals that promote a product, program, university, or service. 
• Sessions that focus on one institution and sessions that are not targeted towards a senior international officer audience will not be accepted 


A. Identification and biography 
• Session Title, Abstract and Full Description (see note below) ** 
• Name, Contact Details, and Biography of Chairperson 
• Names, Contact Details, and Biographies of all proposed speakers (see note below) ** 
• Conference subtheme category 
• Session Learning outcomes
• Audio-visual needs 
• URL where handouts will be posted (all chairs are responsible for posting session handouts to their own website; AIEA will publicize the website URL) 

B. Full Session Description 
(Detailed description of your proposed session – maximum 500 words) Include a content outline describing the major theme(s), challenges, lessons learned, successes and failures, application possibilities for other institutions, etc. that will be addressed in this session. In addition, please include the goals of the session, take-aways for leaders, and the methodologies to be used in the session. Remember to include a minimum of 30 minutes for discussion in the panel discussion format session. If there is more than one presenter, explain what each presenter will discuss. Please be as complete as possible and remember that the content needs to have wide applicability, comparative perspectives and an analysis of "lessons learned" useful to higher education leaders. Facilitated Roundtable sessions must describe the topic in detail, the questions posed to participants, and desired outcomes. It should be clear from the description that there is no formal presentation planned. For the Facilitated Roundtable sessions, explain what each presenter will discuss, how the discussion will be moderated, expected outcomes and how outcomes will be collected and distributed. You are also asked to state learning objectives for the session in 50 words or less.

C. Additional Comments 
The session chair will serve as the key contact on the session and is responsible for communicating all session information and details with presenters. 

• Please pay very careful attention to the exact format, language and word limitation required: no more than 75 words for the abstract and for the bios. 
• Biographies may include presenters’ positions and major work accomplishments relevant to the presenter’s session topic. They must be formatted based on the sample biographies provided.
• The biography should be written in the third person, and consist of full sentences. Important: Please observe the sample bio format provided.
• Proposals must be complete at time of submission – it is not sufficient to note “information to be added later.” Incomplete proposals will not be considered in the review process.
• Proposals submitted without an abstract, full description, or complete and correctly formatted bio information on all presenters listed will not be considered.
• Presenters may not present in any more than 3 sessions.
• The Conference Committee reserves the right to recommend a different session format, combine sessions, and schedule sessions. Scheduled session times may not be changed.
• Proposals must be targeted to university leadership.

Be sure to save a copy of the proposal, as well as your Reference number, before submitting it to AIEA! Once you have successfully completed your submission, you will receive a confirmation email.  If you do not receive a confirmation email, please contact [email protected]—this email system will be the primary mode of contact with session chairs through the conference. 

After you finish reading the Form Overview thoroughly, click on the “Create New” button at the bottom of this page to get started submitting your proposal online. Be sure to have all information ready to enter, including an abstract (75 words), a session outline and description (500 words), chair and presenter bios (75 words) and contact information, and other information.

At the bottom of each page, click “Next” to continue to the next section and click “Save” to save any information entered throughout the form. If you click “Save” and there is incomplete information, you will receive an error message at the top of the form indicating which sections are missing or are not meeting the criteria set within that field. The best practice is to click “Save” on every page so you can see the errors on that specific page. If you wait until the end to click “Save,” you will still receive the error message, but you will need to navigate back to the page the error is on.

At the end of the form, you will click “Edit and Review” for one more review of the information you entered. You can either “Edit” your information and return to the form to update, or you can click “Finalize” to officially submit your proposal. You will know your submission was successful when you receive an electronic acknowledgement. If this acknowledgement is not received, please return to www.aiea-cfp.com and review your incomplete submission(s) within your profile.

If you are entering more than one proposal, you will need to return to www.aiea-cfp.com to submit another proposal. 

If you encounter technical difficulties, please email [email protected]

Proposals will be reviewed by the Conference Advisory Committee and evaluated with the following criteria foremost:
• Connection/Applicability to the Conference themes 
• Originality and quality of the proposed session 
• Relevance to both U.S. and international audiences 
• Presence of Multiple Perspectives 
• Diversity of Presenters (i.e., regional, institutional) 
• Realistic allocation of time, including for discussion 
• Relevance to senior leaders in international higher education
• Substantive issues discussed during the session (note again that sessions should not promote marketed products, programs, universities or services in any way

Session proposals should NOT be a “show and tell” but rather a focus on challenges, trends, and lessons learned, with ample time for discussion.

We will NOT accept proposals that promote a product, program, university, or service. Sponsorship opportunities exist for those with services, programs or products available on the market to assist in this effort, but these services and products are not acceptable topics for sessions.

The Conference Planning Committee will have to choose among many proposals, some of which may be similar, and will seek balance among topics and areas of importance to the membership. Proposals of equal merit cannot in all instances be selected when the result would be an imbalance in the conference’s overall coverage of topics, audiences, and regions.


When will I hear about whether my proposal is accepted or not? 
You will hear by early November, if not sooner, regarding the status of your proposal. 

How are the proposals reviewed? 
Members of the conference advisory committee will review proposals. There are at least 3 readers on each proposal. 

Can I request a specific date or time for my session? 
No, due to the complexities in conference scheduling, AIEA is unfortunately unable to accommodate specific requests for session scheduling. Sessions will be scheduled between noon on Monday, February 16 and 4 pm on Wednesday, February 18. Please make sure you and your presenters are available during this time frame. If selected, session chairs will be notified of the session date and time in December. 

Do presenters receive a discount in conference registration fees? 
No, there is no discount in conference registration fees for presenters. We recommend that presenters register early to take advantage of early-bird discounts. Details are available at www.aieaworld.org.

What if one of my presenters is coming only for this session and will not be participating in any other part of the conference? 
It is possible for a presenter to just come to his/her session and then leave. However, there will be no nametag or conference materials provided and the presenter may not participate in any other part of the conference. 

If I am using PowerPoint, am I required to bring my own computer? 
Yes, you will need to provide your own laptop, and Mac users should bring appropriate adapter cables.

If I have handouts, am I required to bring copies to the conference? 
Yes, you should bring at least 50 copies of your handouts to the conference. Handouts are strongly recommended. We will also make copies of handouts and presentations available on the AIEA website if submitted to [email protected].


For questions regarding:
• Conference theme and subthemes 
• Session format 
• Guidelines for submitting a proposal 
• Required information on the proposal 
• How to submit an electronic proposal 
• Selection criteria

Please contact: AIEA Secretariat: [email protected] -- Telephone: (1) 919-668-1928 

For Technical Support

Please utilize the support link at the top right side of the page. A tech advisor will contact you within 24 hours. 
We highly encourage this method of communication as we can tract which site you are submitting on and what environment you are working in (Windows, Apple, etc.) and also what browser you are utilizing (Chrome, Firefox, etc.). This will speed up any technical diagnostics we need to run before solving the issues. 

Or contact: [email protected]

KEY DATES   Back to Top 
August 15, 2014 – deadline for submitting proposals 
December 12, 2014 – deadline for early conference registration 
January 22, 2015 – deadline for regular conference registration

There is a limit of 1 Started/Incomplete submissions allowed at one time for this submission form. When you complete an incomplete submission, you will be allowed to begin a new submission. 

Please note that the deadline to begin a new submission is 8/15/2014 11:59 PM EDT.