2011 Conference Exhibitors

Exhibitor Information and Registration

Note: Advertising Details (at the bottom) - Limited sponsorships also available!

Thank you for considering the opportunity to exhibit at the 2011 AIEA Conference on Feb. 20-23 in San Francisco. Several hundred senior-level leaders in international education from across the US and the world will participate in this conference. These leaders and professionals recognize the benefits of networking with organizations in the promotion of international education on their campuses. Exhibitors have the unique opportunity to share information about their organizations with these senior-level leaders and key decision makers. AIEA limits the number of exhibitors in order to maximize exhibitors' time with conference participants. All conference breaks will be held in the exhibit area, so as to ensure quality interaction time.

AIEA Exhibitor space is limited and is on a first-come, first-served basis, so be sure to complete the registration form and return it to AIEA along with payment as soon as possible to ensure your space. Email request for registration form to aiea@duke.edu

Please note that exhibitor registration covers one exhibitor and includes a conference registration. Additional exhibitors will need to register separately for the conference. Note: One exhibit table per organization.

Exhibitor Fees & Details

Institutional Member Rate - $1200

Non-Member Rate = $1900

Multiple-Year Exhibitor Contract Institutional Members = 2 years – $2,200; 3 years - $3,200

Exhibitor Fee: Includes exhibit table and 2 chairs, one exhibitor with full conference registration. Note: Additional persons at the booth will need to register separately for the conference. One exhibit table per organization. 

Electricity & Internet: Exhibitors will be responsible for working directly with the hotel for electricity/wireless or any other a/v needs.  To review rates click here. 

Set Up Details: Exhibitors will set up on Monday afternoon, Feb 21. Exhibits will be open to attendees from Feb 22 through Feb 23. The opening ceremony is Feb 22 in the morning. Take down will start after lunch on Feb 23. Please leave exhibits up through 12 noon on Wednesday Feb 23.

Exhibitor Hours:
Tuesday, Feb 22, 10:00 am - 6:00 pm &  Wednesday, Feb 23, 8:00 am - 12:00 noon 

Shipping & Storage Fee: Exhibitors will be responsible for working directly with the hotel for the delivery and storage of any exhibit materials.  For more information regarding process and procedures, view: Shipping Instructions and Shipping & Storage

Label boxes as follows:
The Westin St. Francis Hotel
335 Powell Street
San Francisco, CA 94102
FOR: (Name of Conference Attending)
On-Site Contact:
Group Name:

Ship boxes to arrive NO EARLIER than (3) business days prior to the start of the event.

Conference Hotel: Westin St. Francis San Francisco

ADVERTISING INFORMATION: Full-page ads are also available in the conference program (which will stay online for the next year). Contact aiea@duke.edu as soon as possible if interested in placing an ad in the conference program.

SPONSORSHIPS: Limited sponsorships are also available - conference sponsors have even greater visibility with senior leaders in international education. Higher-level sponsorships include complimentary exhibit space. Contact aiea@duke.edu for further details.